Terms of Service

These Terms of Service (“Terms”) are a legal agreement between you (“you”, “User”) and Jan Haratek, a sole proprietor (OSVČ) based in the Czech Republic (“Approvella”, “we”, “us”, or “our”), governing your access to and use of the Approvella website at https://approvella.comand related services (collectively, the “Service”). Please read them carefully.

1. Acceptance of Terms

By creating an account, accessing, or otherwise using the Service, you agree to be bound by these Terms, our Privacy Policy, and our Data Processing Agreement, each of which is incorporated into these Terms by reference. If you do not agree, you must not use the Service. If you are using the Service on behalf of an organization, you represent that you have authority to bind that organization to these Terms.

2. Description of Service

Approvella is a client approval and workflow platform that helps agencies, freelancers, and similar professionals manage projects, share no-login portal links with their clients, and collect file uploads, approvals, and comments. The Service may also offer optional features such as AI-assisted workflow generation. We may add, change, or remove features at any time.

3. Eligibility

You must be at least 18 years old and have the legal capacity to enter into a binding contract to use the Service. By using the Service, you represent and warrant that you meet these requirements. The Service is not directed to children.

4. Account Registration

To use most features you must create an account. You agree to provide accurate, current, and complete information and to keep it up to date. You are responsible for safeguarding your login credentials and for all activity that occurs under your account. Accounts are for a single person; do not share your credentials. Notify us promptly at jan@approvella.com of any unauthorized use of your account.

5. Acceptable Use

You agree not to, and not to permit anyone else to:

• upload, store, or transmit content that is illegal, infringing, defamatory, harmful, or that violates the rights of others;
• upload or distribute malware, viruses, or any code designed to disrupt or damage software, hardware, or data;
• infringe the intellectual property, privacy, or other rights of any third party;
• harass, threaten, or abuse others through the Service;
• scrape, crawl, or harvest data from the Service by automated means without our prior written consent;
• reverse engineer, decompile, or attempt to extract the source code of the Service, except where this restriction is prohibited by law;
• resell, sublicense, or commercially exploit the Service without our permission;
• attempt to gain unauthorized access to any part of the Service or its related systems; or
• use the Service in any way that violates applicable law.

6. User Content & Responsibility

“User Content” means any projects, files, comments, messages, client information, and other materials that you or the clients you invite upload to or create through the Service. As between you and us, you retain all ownership of your User Content.

You are solely responsible for all User Content, including content uploaded by clients you invite, and for the consequences of uploading, sharing, or otherwise processing it. You represent and warrant that you have all rights, licenses, and consents necessary for the User Content and its use through the Service. We do not monitor, pre-screen, or endorse User Content and are not responsible for it, although we may remove content that we reasonably believe violates these Terms or the law.

7. Client Portals

The Service lets you invite third-party clients to projects via shareable portal links, generally without requiring those clients to create an account. You are responsible for whom you invite, what you share with them, and how portal links are distributed and kept confidential. You are responsible for obtaining any consents and providing any notices required from or to your clients in connection with their use of the Service. You act as the controller of your clients’ personal data as described in our Data Processing Agreement.

8. Intellectual Property

The Service, including its software, design, text, graphics, and trademarks, is owned by Approvella or its licensors and is protected by intellectual property laws. We grant you a limited, non-exclusive, non-transferable, revocable license to use the Service in accordance with these Terms. You retain ownership of your User Content and grant us a worldwide, non-exclusive, royalty-free license to host, store, copy, transmit, display, and process your User Content solely as necessary to operate and provide the Service to you.

9. Beta / Early Access Disclaimer

The Service is currently offered as an early-access / beta release. It is provided “as is” and may contain bugs, errors, or incomplete features. Features may change, be added, or be removed at any time. We do not guarantee any particular level of availability, performance, or data retention during the beta period. The Service is currently free to use; we may introduce pricing in the future, in which case we will provide reasonable advance notice before any charges apply to you.

10. Disclaimer of Warranties

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, SECURE, ERROR-FREE, OR THAT DATA WILL BE PRESERVED OR FREE FROM LOSS. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF CERTAIN WARRANTIES, SO SOME OF THESE EXCLUSIONS MAY NOT APPLY TO YOU.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, APPROVELLA AND JAN HARATEK WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, GOODWILL, OR BUSINESS INTERRUPTION, ARISING OUT OF OR RELATED TO YOUR USE OF (OR INABILITY TO USE) THE SERVICE, WHETHER BASED ON CONTRACT, TORT, OR ANY OTHER LEGAL THEORY, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, OUR TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE AMOUNTS YOU PAID US FOR THE SERVICE IN THE 12 MONTHS IMMEDIATELY BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED EUROS (EUR 100). SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR CERTAIN DAMAGES, SO THE ABOVE LIMITATIONS APPLY ONLY TO THE EXTENT PERMITTED BY LAW. NOTHING IN THESE TERMS LIMITS LIABILITY THAT CANNOT BE LIMITED UNDER APPLICABLE LAW, INCLUDING LIABILITY FOR DEATH OR PERSONAL INJURY CAUSED BY NEGLIGENCE OR FOR FRAUD.

12. No Legal or Professional Advice

Approval records, audit trails, timestamps, and similar features are provided for your convenience and record-keeping only. Unless we explicitly state otherwise in writing, they do not constitute legally binding electronic signatures and do not amount to legal, financial, or other professional advice. You are responsible for determining whether any approval or record meets your legal requirements, and you should consult a qualified professional for legally binding agreements.

13. Indemnification

You agree to indemnify, defend, and hold harmless Approvella and Jan Haratek from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of or related to (a) your User Content, (b) your use of the Service, (c) your violation of these Terms or applicable law, or (d) the acts or omissions of the clients or other third parties you invite to the Service.

14. Termination

You may stop using the Service and delete your account at any time. We may suspend or terminate your access to the Service, in whole or in part, at any time, including if you violate these Terms or if we discontinue the Service. Upon termination, your right to use the Service ceases and your User Content may be deleted in accordance with our data-retention practices described in the Privacy Policy. Sections that by their nature should survive termination (including ownership, disclaimers, limitation of liability, and indemnification) will survive.

15. Data & Privacy

Our handling of personal data is described in our Privacy Policy. Where we process personal data on your behalf in relation to your clients, our respective roles and obligations are set out in our Data Processing Agreement, which forms part of these Terms.

16. Modifications to Terms

We may update these Terms from time to time. If we make material changes, we will provide reasonable notice, for example by email or through the Service. The “Last updated” date above indicates when these Terms were last revised. Your continued use of the Service after changes take effect constitutes acceptance of the revised Terms.

17. Governing Law & Disputes

These Terms are governed by the laws of the Czech Republic, without regard to conflict-of-law rules. The courts of the Czech Republic will have jurisdiction over any disputes arising out of or related to these Terms or the Service. If you use the Service as a consumer, the mandatory consumer-protection laws of your country of residence may also apply, and nothing in these Terms deprives you of the protection those laws afford.

18. Severability, Entire Agreement & Waiver

If any provision of these Terms is held invalid or unenforceable, that provision will be limited or removed to the minimum extent necessary and the remaining provisions will remain in full force and effect. These Terms, together with the Privacy Policy and Data Processing Agreement, constitute the entire agreement between you and us regarding the Service and supersede any prior agreements on that subject. Our failure to enforce any provision is not a waiver of our right to do so later.

19. Contact

Questions about these Terms? Contact us at jan@approvella.com.